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The Office of Procurement Management is responsible for the procurement of all supplies, materials and equipment required by state agencies and institutions, except when otherwise provided for in state law.
The Office of Procurement Management establishes statewide contracts for goods and authorizes small purchases and equipment leases by state agencies and institutions in compliance with state law.
Click the links below to access a wide variety of information related to the procurement process in the State of South Dakota. Please feel free to contact us if we can be of any assistance.
Contracts
Central Bid Exchange
Eprocurement Login
STATE LOGIN
The link below is for State Agencies to access the State's Eprocurement system (easyPurchase) hosted by ESM Solutions to make purchases:
https://eprocurement.esmsolutions.com/?me=sdstate
VENDOR LOGIN
The link below is for Vendors to access the State's Eprocurement system hosted by ESM Solutions to view and bid on current Invitations for Bids (IFBs), Request for Quotes (RFQs) and Request for Proposals (RFPs) being solicited by the State of South Dakota: https://eprocurement.esmsolutions.com/
Register to Bid
Information for Agencies
Information for Vendors ***BIDDER UPDATE***
The State of South Dakota Office of Procurement Management has migrated to the new ESM Source system. In order for you to participate in responding to our solicitations/bid events, you will need to be registered.
If you have not already registered with ESM, please click here to complete the process. Once you have registered, we recommend you review your Customers and Email Notification options located in your ESM Profile. This will allow you to customize the emails you receive from the system while controlling which bids you might want to be invited. If you do not choose to customize this information, you will receive emails from all Customers in ESM Sourcing System, not just the State of South Dakota Office of Procurement Management.
If you have not previously registered for ESM Solutions, you may be presented the opportunity to map your individual supplier account with your company's existing record during registration. If you have an existing ESM Solutions account, you can select the Forgot Password link to reset your password.
If you should have any questions, please do not hesitate to contact Dawn Kassner at Dawn.Kassner@state.sd.us or you can reach out to ESM Customer Support at Support@esmsolutions.com or call 877.969.7246.
Also, we have been informed that the automated emails from ESM (noreply@esmsolutions.com) may go to your junk mail, if this does happen, please add the email address to your address book to help ensure you receive all notices. Thank you!
General Supplier Guides for ESM
We are very excited about our transition to the new ESM Source solution and because you are a valued supplier, we look forward to continuing business with you. To that end, you are advised that all future bid notifications will be submitted to you via email. Again, please note that all vendors will have to complete the easy on-line registration to receive future bids.
The following links contain files and information important to suppliers wishing to do business with the State of South Dakota. The South Dakota Vendor Manual is a must read for any vendor and contains answers to many frequently asked questions.
Preference Laws
This page contains information regarding preference laws in other states. Some states provide preferences only to certain small businesses. We have provided links to search engines in California and Minnesota to assist in determining if a vendor receives a preference in those states.
Please contact the Office of Procurement Management if you have questions.
List of Preference Laws of Other States (Compiled by NASPO)
State of Minnesota Target Group and Economically Disadvantaged Vendor Lookup
Type in the business name to see if they receive a preference in Minnesota. If they do not appear on the list, they do not qualify for a preference.
California Small Business Certification Program Information
California Small Business Certification Search
Type in the business name to determine whether they are certified to receive a preference in California.
State Computer Information
This page contains information for use by State and local government agencies and institutions and vendors relating to the purchasing of computer hardware and software.
Procurement Staff
Links
Links to other procurement related websites:
SB189 Certification Information
BAN ON State Contracts with PROHIBITED Entities
Effective July 1, 2023, a new law derived from Senate Bill 189 (SDCL 5-18A-50 to 53), led by Governor Noem and approved by the legislature, brings important changes to state contracts and purchases. It affects deals, bids, and proposals for supplies, services, public improvements, and various contracts. The recent cancellation of Executive Order 2023-02 also takes effect on the same date.
Key Points of the New Law:
- Prohibited Contracts: South Dakota forbids contracts with entities owned or controlled by foreign parent entities or governments from China, Iran, North Korea, Russia, Cuba, or Venezuela.
- Notice and Certification: Documents related to contracts must inform about the law. Bidders must confirm their eligibility and lack of association with prohibited entities when submitting proposals, bids, or upon contract renewal.
- Updates and Termination: Contract parties must inform if they become prohibited entities, which could lead to contract termination.
- Covered Contracts: SB 189 applies to agreements for supplies, services, public improvements, design-build requests, construction manager-at-risk services, and online reverse auctions valued at $50,000 or more for supplies/services and $100,000 or more for public improvements.
Affected Agencies:
All state and local governmental bodies, excluding the federal government, are subject to the new law. Guidelines:
- Existing Contracts: No extra action needed until renewal, which then must comply with the new law.
- Under $50,000 Purchases: No added requirements for smaller goods/services.
- Issuing RFPs/Bid Solicitations: Include language/term specified in SB189 RFP Insert to the RFP to ensure compliance with SB189.
- Covered Contracts/Purchases: Contractors must have a Certification on file or agencies must add the language/term specified in SB189 Contract Insert to the contract before signing
The Compliant Vendor List identifies vendors who have met the requirements of the new law (SB189/SDCL 5-18A-50 to 53) by submitting a duly filled and signed Vendor Certification Form. You can download both the list and the certification form below:
SB189 Vendor Certification Form
If you are a vendor that is not on the current list and would like to be added, please email a signed copy of the Vendor Certification Form to OPM@state.sd.us
Contact your agency's attorney for assistance in complying with the new law . Share this information with colleagues responsible for RFPs, bid-lettings, or contracts.